How to Remove Duplicate Materials in your Material master

De-duplication is the one of the key outcome in our Material master data cleansing projects. 10 to 15% is the average percentage of duplicates found in our data cleansing projects. Duplicate materials in your material master leads to procurement delays, inventory cost, supplier duplication, asset down time etc.

A. Why Duplication happens in your Material master

• 1.Multiple legacy systems
• 2.Lack of Standard operating procedures
• 3.Lack of material master data governance
• 4.Lack of standard workflow
• 5.Decentralized procurement
• 6.Non-Standard historical data

B. How to eliminate duplicate materials

• • Conduct data audit
• • Establish Standard operating procedures
• • Data cleansing and Enrichment
• • Material master data governance solution

Step 1: Conduct data audit

Perform data audit to identify duplicates by following

• • Matching algorithms
• • Based on descriptions
• • Based on manufacturer names and reference numbers
• • Based on standard products and cross reference
• • Based on standard products and standards
• • Based on product synonyms

Step 2: Establish Standard operating procedures

Establish SOP's through global standard naming conventions, UOM's, Guidelines, Industry standard Material cataloguing dictionaries for structuring the descriptions in a consistent format within and across the business units.

Example:- Material Class/Material sub class, Specifications, Manufacturer details (FUSE, HRC, 10A, L&T, SF90142-159)

Step 3: Data cleansing and enrichment

Enhance the material descriptions by structuring the data in a standard format by following SOP's, Data enrichment through web research, collection of missing information's from various sources to result consistent descriptions within and across the business units.

PrimeMDG® helps in transforming raw data into actionable insights involves journey from data collection, classification and enhancement.

Step 4: Implement Material master data governance solution

To avoid duplicates, Material master data governance solution must be implemented which should include the following features

• • Industry specific work flow
• • Data quality rules
• • Efficient search
• • ERP/EAM Integration
• • Periodical audits

C. How PRIMEZERVE Can help

Primezerve, specializes in Master data cleansing & governance software solutions that enable organizations to build excellence in Procurement and supply chain controls, Plant maintenance efficiency. With powerful tools like PrimeMDG® to help organizations manage and cleanse their Material master data. These platform provide automated data harmonization, Data Cleansing & Enrichment, AI Powered data enhancement, Duplicate detection, Seamless integration with ERP/EAM Systems, Data security and periodical reporting.

PrimeMDG® Material master data governance solution acts as the Layer on top of your ERP/EAM system. It restricts corrupt data from entering and Handles the new data being created every day with efficient search. It avoids duplicates and ensures material master clean, ensure compliance & data security. It enables searching for the desired materials with configurable workflows & continuos monitoring.